Miami-Dade reminds associations of February 1 registry deadline
Boards should review their officers, governing documents and structural reports before the county’s annual filing deadline.
Key Takeaways
- •The county says annual registration or renewal is due February 1, 2027.
- •Records include board contacts, governing documents and structural reports.
- •County guidance also describes renewal every 12 months after initial registration.
Miami-Dade County is reminding condominium, cooperative and homeowners associations that the annual deadline to submit or renew records in its Community Associations Registry is February 1, 2027. The county announced the date on November 10.
The registry is intended to give residents a central place to find information and documents that associations maintain. For board members and managers, the reminder is a prompt to check that the information on file still reflects the people and properties they represent.
What associations should review
The county says associations should keep their officers and directors, business address and contact details current. Governing documents, structural reports including recertification records, and planned capital projects are also among the materials identified in the announcement.
The county’s detailed guidance lists further items, including an adopted annual budget and applicable insurance information. It says associations that lack a required item can submit an attestation with the application.
How the county describes renewals
The county guidance says community associations must file a registration by February 1 each year. The same guidance also says an association must renew every 12 months after its initial registration and reflect changes to required information and attachments.
Associations may designate a property manager or another agent to fulfill their obligations, according to the county. Applications are submitted online, and supporting documents must be in PDF format. The county advises filers not to upload documents displaying confidential information such as financial account numbers or Social Security numbers.
The county says the registry is an informational resource and does not replace due diligence. Residents can consult its guidance for the complete list of registration materials and review the records made available through the registry.
